WHAT IS THE ROLE OF AN OFFICE TO A BUSINESS ENTERPRISE?

What is the role of an office to a business enterprise?

Referring to the office, we often think of it as an individual or collective workplace and focus on completing the work right there. Not only a place for employees to work, the office also makes a great contribution to building the brand identity system of the business. However, this is only a small aspect of the concept of the office. So what is the concept and role of the office? Find out more about this in the following article:

An office is the workplace of a business that includes internal activities and meeting with clients.

1. What is the definition of office?

There is not a single document that outlines the exact concept of what an office is. As far as practical interpretation, office is a term that refers to a location, area, room in a building or something like that. At that place, everyone sits and works together. In addition, the office also plays an important role in organizing meetings as well as being a place where to meet clients.

The office will be arranged scientifically, fully equipped with facilities to serve the work.

Not only that, the office also denotes a position in an organization. These departments have different specific tasks, associated with business activities and related to common tasks such as internal, external, office management.

2. How important is the role of the office?

2.1. For employees

For individuals, this is the place to go to complete daily work and can freely clean the office, arrange and decorate the workspace to inspire and suit individual needs.

In addition to the normal function of just a workplace, the office is the connection of employees to the company and is considered as the second home of all people working here. Therefore, many large companies always try to create a friendly working environment for employees, create a sense of belonging among everyone, build a strong and united team, and work together to contribute things that bring real value to the organization's goals.

2.2. For businesses

For businesses, this is where the business registration form is performed and needs a specific address.

The function of the office that people often think of is:

• A space that everyone is entitled to operate and use to meet and maintain work
• The space is used to organize necessary activities and programs for the implementation of business projects and meetings, welcoming customers, meeting clients.
• A place to receive, collect, classify and process information, data, letters and documents to help stabilize and complete work faster.
• A place to store records and transfer to relevant departments

In particular, this is a place for management, who has the authority to communicate the necessary information about their decisions to help ensure that everything is implemented according to the correct process. And also the place to summarize the activities of each department reported by week or month.

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The office helps manage employees better at work and promptly supports problems that occur.

Besides, the office also contributes to the face of the whole company. When customers or clients want to cooperate with businesses, they tend to come visiting the workplace and the first thing that impresses them is where the work activities take place. If the office exudes personality and style, they surely will remember the company's brand.

3. Some forms of office are often mentioned

Besides the traditional offices, if your business needs to expand its scope, focus your attention on the following two types of offices:

3.1. What is a representative office?

In Clause 2, Article 45 of Law on Enterprises 2014, it is clearly stated that a representative office is a unit of an enterprise, which has the duty of representing it to comply with authorization and protect the interests of the enterprise.

Representative office is understood as a type that does not directly perform business functions. This is an intermediary place used to communicate and transact with customers and partners, perform business support work, but do not sign economic contracts with partners, unless authorized by the head office. main office. All activities such as tax declaration, import and export of invoices must be managed by the head office.

An enterprise may have many representative offices in one or more locations in another city, town, district or district, even if there is no head office there.

This is considered a suitable solution for businesses that only need a legal address to transact with partners, without the need to conduct profitable business.

3.2. What is a transaction office?

In Clause 3, Article 45 of Law on Enterprises 2014, it is also clear that a transaction office is understood as a business location - a place to conduct and carry out business activities, sell goods, and provide services. under the specific authorization of the enterprise. Business locations are allowed outside the registered address of the head office.

An enterprise may establish for itself one or more business locations in a locality, province or city, but must have its head office located there.

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Many offices perform both transaction functions and direct customer contact.

Through the article, now you understand how the role of the office brings many functions and benefits to the business and should also consider carefully when intending to register a representative office or transaction office. You should always remember to choose an office form that suits the urgent needs of your business.